Closing Date:

Apr 30, 2016

Salary:

Competitive Salary with Benefits

How to Apply:

To apply, please send resume, cover letter, and salary requirements to recruits@sa-intl.org.

Finalists will be presented with additional project tasks before hiring.

The position is at SAI Headquarters in New York City. Compensation commensurate with experience and appropriate for a charitable organization of SAI’s size. Excellent benefits package. SAI is an Equal Opportunity Employer.

Social Accountability International

Social Accountability International (SAI) advances human rights at work, driven by diverse perspectives to navigate evolving labor issues. We design and implement innovative processes that empower and inspire stakeholders and facilitate partnerships. SAI’s shared vision is of decent work everywhere—sustained by widespread understanding that decent work can benefit business while securing basic human rights.

SAI is a leader in implementation: documenting social accountability standards, delivering practical tools and building capacity for organizations to implement such standards. SAI develops partnerships to train and empower workers, facility and supply chain managers, auditors, government agency staff and NGOs, using key tools such as the SA8000® Standard, Social Fingerprint®, TenSquared, handbooks for implementation of UN and IFC principles, Signatory Membership, professional development training courses and capacity building projects. SAI Signatory Members include HP, Walt Disney Company, Tata Steel, VF, Tchibo, and Eileen Fisher. SAI’s work is funded by US, Dutch, German and UK government agencies, by fees for training courses and member services, by foundations and individuals, and by companies seeking ethical working conditions in their supply chains.

For more information, please visit

Job Description:

Social Accountability International

Social Accountability International (SAI) advances human rights at work. It is a global, multi-stakeholder, non-profit organization founded in 1997.
SAI’s shared vision is of decent work everywhere—sustained by widespread understanding that decent work can benefit business while securing basic human rights. SAI is a leader in implementation – developing social standards and guidance, delivering training and capacity building, and convening partnerships to drive dialog and consensus-based solutions. For more information about SAI, see below and check our website www.sa-intl.org.

Job description

Objectives: Reporting to the CEO, the Executive Assistant supports the CEO, staff and Boards to ensure organizational alignment, effectiveness and efficiency. The position is responsible for the organization and coordination of HQ and field operations, to facilitate communications, project management, employee development, and resource development, all in furtherance of our mission to protect workers and communities.

SAI’s practical and innovative programs involve a diverse, global group of stakeholders; this requires nimble, collaborative, multi-disciplinary teams.
The Executive Assistant will serve as SAI’s internal “eyes and ears”
and as a bridge across all departments. The position will help to connect the dots across teams to improve productivity and progress towards our goals. The position will handle a wide range of tasks, and the ideal candidate will be comfortable with both administrative and strategic responsibilities.

While the Executive Assistant’s responsibilities are broad, SAI departments and staff are largely responsible for their own operations, including administration and resource development. The Executive Assistant’s role is to help the CEO to facilitate teamwork and support efforts to maximize efficiencies and proactively identify risks and opportunities beyond everyone’s day-to-day duties.

Responsibilities:

Coordination of Executive Office

  • Support the CEO in a variety of administrative tasks, including

  • Manage appointments, meetings, and travel; handle time tracking and expense reports

  • Attend meetings and take notes; support follow-up

  • Support the CEO in effective communications

  • Handle routine correspondence, including those of a sensitive or confidential nature

  • Assist in preparing speeches, presentations, and packets for meetings and/or events

  • Proactively monitor, research and keep the CEO well-informed of upcoming commitments and responsibilities, and relevant internal and external issues, following up appropriately

  • Support the CEO in launching and implementing special programs, including research and project management as necessary

Coordination of Board of Directors and Advisory Board

  • Manage logistics, assist in and coordinate drafting and submission of reports for Advisory Board, Board of Directors, board committees, and other meetings; take and draft minutes.

  • Organize filing, controlling, and maintaining all Advisory Board and Board of Directors documents, terms, policies, and related procedures

Coordination of HQ and Field Staff

  • Facilitate updates and communications across all programs and departments

  • Establish processes for internal communications and information sharing

  • Coordinate staff meetings, including HQ and field staff

  • Manage internal communication platforms and share-sites

  • Research general staff development opportunities and coordinate activities such as brown-bags and workshops

  • Serve as liaison for field staff, including contractors and Authorized Representatives, coordinating with relevant departments to optimize planning, project development and management, fundraising, and finance and administration

  • Work with IT department to continually improve platforms and tools for internal communications and project management

Support for Resource Development and Special Programs

  • Support research and identification of new funding opportunities (individual, foundation, corporate and government, etc) not already on the program departments’ radars

  • Track HQ/field staff and Board travels to identify cross-marketing and new funding opportunities; support scheduling of meetings and follow-up

  • Work with Communications & Marketing Manager and Manager of Policy and Stakeholder Engagement to prepare and distribute internal briefings and promotional materials to help staff and Boards to pursue funding opportunities

  • Support CEO with fundraising appeals and correspondence

  • Coordinate logistics for special programs and events as needed

Qualifications and Core Competencies

Experience and Education:

  • BA or equivalent required.

  • Minimum 2 years of experience in professional office setting

  • Strong administrative and project management experience, with the proven ability to manage multiple projects and make decisions on how to prioritize tasks

  • Familiarity and experience with international workplace human rights, CSR & labor issues and organizations strongly preferred

  • Experience working in cross-functional and/or cross-cultural teams strongly preferred

  • Experience with both a nonprofit or social enterprise and with a private sector employer a plus

Skills:

  • Intermediate-advanced knowledge of MS Office (including Word, Excel, PowerPoint and Outlook)

  • Experience with databases and web-based tools

  • Exceptional communication and interpersonal skills across all dimensions (written, verbal)

  • Ability to work well under pressure while liaising in a professional and positive manner with different teams

  • Ability to understand and advance strategic priorities, balancing multiple perspectives and sensitivities

  • Strong organizational skills with ability to create and enhance systems and processes

  • Ability to manage multiple activities and projects simultaneously, with appropriate prioritization

  • Ability to manage aggressive deadlines, maintaining meticulous attention to detail and follow-through

  • Ability to exercise discretion and maintain confidentiality

Characteristics:

  • Dedication to mission, intellectual curiosity, enthusiasm, initiative, process-orientation, team-orientation, pragmatism, flexibility, resourcefulness, willingness to experiment. orientation to measurable results, appreciation of diversity